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  • 1.  Research Room and Public Area Cleaning

    Posted 03-10-2020 15:51

    Hello all,

    I work for an archives/museum and we are reviewing our cleaning policies for public areas due to the COVID-19 outbreak. This brought up a question about our research room, which has wooden tables (with a probable polyurethane finish). In theory, documents nor books would directly touch this surface, but that isn't always an 100% guarantee. We all know documents move in folders or occasionally there are volumes bigger than our book wedges may accommodate. Is there any way to disinfect the surfaces without introducing a potentially harmful chemical to the documents? Based upon my research, I am seeing recommendations for Murphy's Oil Soap or any mild, unscented, plant-based detergent mixed with water. Do you have any advice you can provide? We just want to do right by our patrons and our collections in this challenging time.

    Thank you for all your help,

    Keri

     

    Keri Hallford, CA

    Collections Archivist

    Alabama Department of Archives and History

    624 Washington Avenue

    Montgomery, AL 36130

    (334)353-4695

    keri.hallford@archives.alabama.gov

    President, Society of Alabama Archivists

     

     

     

     

     



  • 2.  RE: Research Room and Public Area Cleaning

    Posted 03-11-2020 11:48
    Hello Keri, 

    What a great and relevant question!

    In fact, one of FAIC's expert staff members, Tiffani Emig, posted about the subject just the other morning! Tiffani's post includes a fantastic guide from AAM about COVID-19 and museum personnel and collection safety recommendations. 
    https://www.aam-us.org/programs/resource-library/human-resource-resources/health-in-the-workplace/

    According to the CDC and EPA, you will want to use an approved cleaning agent that will disinfect the surfaces (while not interrupting the polyurethane coated surface in your case). Normally, a simple alcohol solution would be the best selection; however, alcohol in high enough concentrations is known to affect or react with polyurethane surfaces. Also, milder disinfectants like vinegar have not been tested and therefore cannot be recommended for killing COVID-19 bacteria, and Murphy's Oil Soap has not been tested yet to understand its efficacy against killing the virus. The EPA just released a list of disinfectant products approved for use against COVID-19 on surfaces. (https://www.epa.gov/sites/production/files/2020-03/documents/sars-cov-2-list_03-03-2020.pdf)

    It is our recommendation to use a commercially-available disinfectant wipe product (vetted by the EPA/CDC/WHO) to first disinfect the communal work spaces and surfaces. Afterwards, you could then clear the table surfaces of any potential residues from the wipes with a warm damp cloth, paper towel, or rag. That way you are disinfecting the table surface (which in my opinion, is the MOST important thing at this time) but also ensuring that residues left behind are likely negligible. 

    I would like to state that neither I, nor the C2CC community, are trained healthcare professionals and that the aforementioned information is the best advice we can offer based on public information from the CDC, WHO, and EPA, and that we cannot ensure that COVID-19 will undoubtedly be prevented by these measures. 

    Please do let us know if you have any more questions, we are standing by!
    Best,

    ------------------------------
    Nicole Peters
    Conservator
    Peters Art Conservation Services, LLC
    Skagway AK
    ------------------------------



  • 3.  RE: Research Room and Public Area Cleaning

    Posted 03-11-2020 16:08
    Hi Keri,

      Our collection has a lot of old and dirty books, plus some with red rot so I drape pieces of unbleached muslin over my book cradles which I swap out between books. It's convenient and keeps things clean.

    Elizabeth


    --
    Elizabeth Newsom
    Librarian
    The Book Club of California

    Fine Books. Fine People. Join us today at bccbooks.org/membership. 


    ------Original Message------

    Hello all,

    I work for an archives/museum and we are reviewing our cleaning policies for public areas due to the COVID-19 outbreak. This brought up a question about our research room, which has wooden tables (with a probable polyurethane finish). In theory, documents nor books would directly touch this surface, but that isn't always an 100% guarantee. We all know documents move in folders or occasionally there are volumes bigger than our book wedges may accommodate. Is there any way to disinfect the surfaces without introducing a potentially harmful chemical to the documents? Based upon my research, I am seeing recommendations for Murphy's Oil Soap or any mild, unscented, plant-based detergent mixed with water. Do you have any advice you can provide? We just want to do right by our patrons and our collections in this challenging time.

    Thank you for all your help,

    Keri

     

    Keri Hallford, CA

    Collections Archivist

    Alabama Department of Archives and History

    624 Washington Avenue

    Montgomery, AL 36130

    (334)353-4695

    keri.hallford@archives.alabama.gov

    President, Society of Alabama Archivists

     

     

     

     

     



  • 4.  RE: Research Room and Public Area Cleaning

    Posted 03-12-2020 13:48
    Hi Keri,

    I just saw this post from AIC/Library of Congress. While it's not directly related to your inquiry, you might find it useful nonetheless.
    https://www.loc.gov/preservation/scientists/projects/sanitize.html?fbclid=IwAR1oAnF24Gn_ye1thp4TN6Y1svCniZrpNLbYBU5EYEQ7LgPfXTMBD8jQqII

    Best,

    ------------------------------
    Nicole Peters
    Conservator
    Peters Art Conservation Services, LLC
    Skagway AK
    ------------------------------