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  • 1.  Past Perfect Web Edition

    Posted 03-31-2025 13:54
    Hi All,
    We, at the Castle Rock Museum, are considering moving from Past Perfect 5 to the newer Past Perfect Web Edition.  I'm not here to promote Past Perfect as a collections management tool but would really like some feedback from any organization that is currently using the Web Edition, especially if you have previously used the more basic PP 5.
    I am out of the office until Friday so would be unable to respond to any questions until then.  Thank you in advance for any and all input.

    Cordially,

    Jim Hansmann
    Collections Curator
    Castle Rock History Museum


  • 2.  RE: Past Perfect Web Edition

    Posted 04-01-2025 10:45

    Hi Jim,

    We are currently in the migration stage from version 5 to web edition, and highly recommend moving to the online version. Our staff is excited to be able to work at our off site storage, due to the mobility of the web version and sign in options. The clean up is a bit much for us because we were running an old nomenclature and early use was not consistent with authority files. We are looking forward to an easier movement between screens, and we believe the work in Past Perfect will go much faster after our migration. The Past Perfect staff has been very helpful. I would recommend staying on top of your IT staff connections if they are helping to migrate. Our IT does not always understand what we are doing on the collections side of the database, so I have discovered that a good communication with them clears up any misunderstandings between them and Past Perfect and the collections staff during migration.

    I am happy to answer any specific questions you may have.



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    Marion Hudson
    Archivist/Librarian
    Booth Western Art Museum
    Cartersville
    United States
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    Original Message


  • 3.  RE: Past Perfect Web Edition

    Posted 04-01-2025 12:18

    Is the Web Edition the same as the Cloud version? (Still learning the lingo)

    We are using PP5 and are looking long term at migrating. 



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    Susan Sauls
    Director, University Art Collections
    Evansville
    United States
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    Original Message


  • 4.  RE: Past Perfect Web Edition

    Posted 04-02-2025 06:47

    Hi Jim,

    Last year, we migrated from version 5 to web edition. We have enjoyed accessing the system from off-site (i.e. home) or working from any computer on-site, even a laptop, iPad, or phone. The staff at Past Perfect are great to work with, and they made the transition as seamless as possible. We had a lot of data clean up after Past Perfect's initial data review, which probably slowed our migration. I made a spreadsheet to track all our data clean-up tasks and notes from my interactions with Past Perfect staff. The spreadsheet helped me tremendously in managing the project. Happy to answer any questions you might have. Good luck!



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    Sarah Clark
    Collections Manager / Registrar
    Heritage Museums & Gardens
    Sandwich
    United States
    ------------------------------

    Original Message


  • 5.  RE: Past Perfect Web Edition

    Posted 04-02-2025 16:51

    Hi Jim,

    I have been using the web edition for a couple years.  My only complaint with the web edition is the inability to batch edit records and create custom reports the way you can in version 5.



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    Natalie Shores
    Registrar
    Johns Hopkins University Museums
    Baltimore
    United States
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    Original Message


  • 6.  RE: Past Perfect Web Edition

    Posted 04-04-2025 09:27

    I do agree with Natalie that the inability to batch edit records is a drawback. Web Edition only allows batch editing in the location fields. 



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    Sarah Clark
    Collections Manager / Registrar
    Heritage Museums & Gardens
    Sandwich
    United States
    ------------------------------

    Original Message


  • 7.  RE: Past Perfect Web Edition

    Posted 04-14-2025 09:43

    Thank you all for your input.  We will be migrating in 2-3 weeks. I know there will be a learning curve, but hope all goes well.

    JIM



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    Jim Hansmann
    Curator
    Castle Rock
    United States
    ------------------------------

    Original Message


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