Connecting to Collections Care

Dear colleagues,

Our organization is looking into collections emergency/ disaster recovery vendors, and concerns were raised about storing information on our building and collections on vendor's digital platforms as a part of an online disaster plan. Has this been a discussion at your organization, and what were the considerations there?

Please feel free to send me an email if preferred.

All my best,

Hi Fleur, sorry for my delay. I've contacted some experts from the C2CC list to see if they've encountered similar issues in their work. I'll share any responses I get.

Thank you,
Rebecca

Dear colleagues,

Our organization is looking into collections emergency/ disaster recovery vendors, and concerns were raised about storing information on our building and collections on vendor's digital platforms as a part of an online disaster plan. Has this been a discussion at your organization, and what were the considerations there?

Please feel free to send me an email if preferred.

All my best,

Hi Rebecca,

Thank you, I greatly appreciate it!

All my best,

Fleur

Hi Fleur, sorry for my delay. I've contacted some experts from the C2CC list to see if they've encountered similar issues in their work. I'll share any responses I get.

Thank you,
Rebecca

Dear colleagues,

Our organization is looking into collections emergency/ disaster recovery vendors, and concerns were raised about storing information on our building and collections on vendor's digital platforms as a part of an online disaster plan. Has this been a discussion at your organization, and what were the considerations there?

Please feel free to send me an email if preferred.

All my best,

Hi Fleur,

Rachael Arenstein of A.M. Art Conservation shared the following: 

This is an interesting issue to think about. I am in private practice and regularly receive sensitive information about floorplans and collection inventories from institutional clients. I don't know if that is thought of differently than sharing information with a large commercial organization. 

I suppose one way to look at it is where is the greater risk, not being prepared for a disaster or some sort of data breach?  And what is the essential information a vendor would need to do their work in the event of an emergency.

Are you able to specify which digital platform(s) are under discussion? I wonder if that could prompt more people to share their experiences. I'd also suggest posting the question in the AIC Member Community and/or Global Conservation Forum where you could reach more people with relevant experience. In the meantime, I think Rachael's questions are key to making the decision with your institution.

Thanks,

Rebecca

Hi Rebecca,

Thank you, I greatly appreciate it!

All my best,

Fleur

Hi Fleur, sorry for my delay. I've contacted some experts from the C2CC list to see if they've encountered similar issues in their work. I'll share any responses I get.

Thank you,
Rebecca

Dear colleagues,

Our organization is looking into collections emergency/ disaster recovery vendors, and concerns were raised about storing information on our building and collections on vendor's digital platforms as a part of an online disaster plan. Has this been a discussion at your organization, and what were the considerations there?

Please feel free to send me an email if preferred.

All my best,

Hi Rebecca and Rachael,

Thank you so much for asking around and for sharing your thoughts! I may be overly cautious, but am not sure if I can discuss which vendor we decided to work with. I do assume every vendor would have some digital platform to share floorplans, emergency plans, information about the collection, etc. to ensure efficient and rapid response after an emergency.

I appreciate Rachael's suggestion to weigh the risks, and her perspective as a private conservator storing sensitive information about institutions she works with. A data breach risk is something to consider, and efficient communication is an important component of preparedness. Thank you also for the suggestion to post this on the AIC Member Community, I will do that.

All my best,

Fleur

Hi Fleur,

Rachael Arenstein of A.M. Art Conservation shared the following: 

This is an interesting issue to think about. I am in private practice and regularly receive sensitive information about floorplans and collection inventories from institutional clients. I don't know if that is thought of differently than sharing information with a large commercial organization. 

I suppose one way to look at it is where is the greater risk, not being prepared for a disaster or some sort of data breach?  And what is the essential information a vendor would need to do their work in the event of an emergency.

Are you able to specify which digital platform(s) are under discussion? I wonder if that could prompt more people to share their experiences. I'd also suggest posting the question in the AIC Member Community and/or Global Conservation Forum where you could reach more people with relevant experience. In the meantime, I think Rachael's questions are key to making the decision with your institution.

Thanks,

Rebecca

Hi Rebecca,

Thank you, I greatly appreciate it!

All my best,

Fleur

Hi Fleur, sorry for my delay. I've contacted some experts from the C2CC list to see if they've encountered similar issues in their work. I'll share any responses I get.

Thank you,
Rebecca

Dear colleagues,

Our organization is looking into collections emergency/ disaster recovery vendors, and concerns were raised about storing information on our building and collections on vendor's digital platforms as a part of an online disaster plan. Has this been a discussion at your organization, and what were the considerations there?

Please feel free to send me an email if preferred.

All my best,