Electronic Media

Individual Speaker Stipend to Attend 2019 AIC Annual Meeting

The Electronic Media Group (EMG) offers speaker stipends to help defray costs for EMG members who are presenting at the AIC Annual Meeting. This stipend is open to all EMG members, but will prioritize students and recent graduates. Applicants who do not have a speaker time slot at the time of stipend application may work with the EMG Programming Committee to discuss options to participate in the conference programming. Awards will be given at the discretion of the EMG Scholarship Committee. Funding has been generously provided by Small Data Industries. Stipends may be used for transportation, lodging, and conference registration, up to a maximum of $2,000, based on the applicant’s needs.

Criteria for Review

  • Qualifications of applicant (must be an EMG member speaking at the Annual Meeting)
  • Preference may be given to applicants who are students, recent graduates (up to five years post-graduation), voices not often represented at the conference, and emerging professionals.
  • Merit of applicant for appropriateness to attend the meeting and to furthering the applicant’s professional development and contribution to the field.
  • Preference may be given to applicants who have not received funding within the past three years
  • Budget information: financial need and lack of other sources of financial support will be considered
  • Completeness of application, including two letters of support

Application Process

The process of applying is managed entirely through an online system.

You will be prompted to login to the system using a login ID and password. If you already have an account with AIC/FAIC (this should be the case if you are an AIC member or have participated in an AIC/FAIC program), use the same login information you use to access that account. If you do not have an account in the system, you can quickly set one up before you begin your application.

The online form will take you through the four sections of the application:

  1. Applicant information (name and contact information, resume/CV, etc.)
  2. A short statement addressing applicant's professional goals for attending the meeting. 
  3. Applicants should discuss how they will help disseminate the information they learn from the attending the meeting and/or agree to submit a report on at least one EMG talk for the AIC blog.
  4. Reference information (name and email of reference). You should complete this step as early as possible to provide your references with time to write and submit a letter of support. Make sure to click “SEND REQUEST NOW” to generate an automated email to be sent to your references with instructions on submitting their letter of support.
  5. Budget information (total cost for attending the AIC Annual meeting and any funding that has been obtained from external sources).

You can save and return to your application later to complete it. When you are satisfied with your responses, “save and finalize” to submit your application. Once the application has been submitted, you cannot return to edit the form.


The deadlines for receipt of all materials is December 15, 2018. Applications will be reviewed and a recommendation will be made to the EMG scholarship committee for final approval. Notification of awards will be made six to eight weeks after the deadline.

Two letters of support must be submitted electronically, preferably from Professional Associates or Fellows of AIC. References will upload letters directly to the application portal. Applicants should enter the names and email addresses of their references as soon as possible during the application process. Once the applicant submits the reference information, references will receive an email with instructions on how to upload their letter of support. References can use FAIC’s Letter of Support Form or submit letters of support in other formats if the author’s signature is included. Regardless of the format, letters uploaded to the system will not be accessible to the applicant.

Please submit any supporting materials as a PDF (portable document format) if possible.

Apply for Funding

The application will become available eight weeks prior to the application deadline.

Final Report

A final written report consisting of at least two images and a two page narrative (or equivalent AIC blog post) is due within 30 days of the Annual Meeting. Final reports will be submitted by grant recipients to egoergen@culturalheritage.org. Final reports are required to be eligible for future funding. Reports may be published in part or in full by the Electronic Media Group and/or FAIC, including posting on the AIC/FAIC website.


Funding for this scholarship comes from a generous donation from Small Data Industries.
Small Data Industries logo

If you experience any difficulties please contact:
Erika Goergen, Membership Operations Assistant
(202) 991-0643