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  • 1.  Object ID.

    Posted 16 hours ago

    We have recently received a three-ring binder scrap book type donation that6 includes many copies of newspaper articles as well as several pages of color photographs.  They are all encased in plastic sleeves that will need to be changed to acid-free sleeves.

    We do not, at this time, have a procedure manual  on how to accession this large a collection.  Would each item require its own object ID, or could some of them be grouped together to reduce the amount of time involved when adding them to our data-base. We are currently using Past Perfect Web Addition.

    There is also the question of how to best handle the photos because there are groups of 3 or 4 pasted to card stock which we are not ready to remove from their backing until we are certain how best to proceed.

    Jim Hansmann

    Castle Rock Museum

    Castle Rock, CO.



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    Jim Hansmann
    Curator
    Castle Rock Historical Society and Museum
    Castle Rock
    United States
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  • 2.  RE: Object ID.

    Posted 15 minutes ago

    Jim,

    Two thoughts: first, is this material that should be accessioned, in full or in part, or would it be more appropriately treated as research files?  The local historical society which I serve as a member of the Collections Committee does not generally accession newspaper clippings, for example, but would keep them as unaccessioned research materials.  They might well accession some or all of the photographs in a collection similar to yours.

    Second, if you do decide to accession all or part of this collection, would it be best to process them as archival materials? (Although I am still using the network version of PastPerfect, I am guessing the Web Edition also has an Archives module.)  Although I am not an archivist, I know that archival collections are generally not cataloged on the item level, and that would seem appropriate in this case.  

    Hopefully others will chime in with their ideas as well...

    Good luck!



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    Doug Kendall
    Museum Coordinator
    Oneonta
    United States
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    Original Message


  • 3.  RE: Object ID.

    Posted 15 minutes ago
    I've dealt with these before, and I approached it from an archival perspective.  I would accession the album/binder and take photos of each individual page.  Then catalog the album/binder as one object but include all the page photos in the record.  In the description I would then state "Total number of associated material: #".

    When you rehouse the pages, some things may come loose, so I put the album/binder's object number on the loose bits as well as on the new sleeve, or slip a piece of acid free paper with the object number on it into the sleeve.

    Lastly, I would put it all in a box with the object number on the front of it with a note of caution about loose pieces.

    I started doing this after cataloging a board game that had 100 pieces in it and giving each piece an object number.  It was maddening as it took me an entire afternoon to catalog.

    Lana Newhart-Kellen

    Collections & Facilities Manager/Purdue Galleries

    Patti & Rusty Rueff School of Design, Art & Performance

    Harrison Hall/HARR C-14B

    107 MacArthur Drive

    West Lafayette IN 47906

    765-496-2816

    ljnewhar@purdue.edu

     

     




    Original Message


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