Exhibiting and Sponsorships

Join us in Albuquerque!

Get your product or service noticed by the leaders of the conservation profession! Reserve a Booth Online today!

Over 85% of attendees are conservators with buying power. Many own and operate private practices while others are leaders in their respective organizations. The conference also attracts many students and emerging professionals in the field. 

All attendees enjoy the opportunity to network with fellow conservators and meet with exhibitors during an opening reception and twice-daily breaks in the exhibit hall. Align your company with your target audience by sponsoring a reception or special session.

Exhibitor Packages

Platinum 

$10,000 USD +
  • Up to 2 booths (each 10’x10’ draped - 8’ back wall/3’ side rails), including a 6’ skirted table with 2 chairs
  • Up to 4 registrations, plus discounted rates for additional registrations
  • Name and logo on signage at exhibit hall
  • Name and company profile in the program
  • Full-page color ad in final program
  • Half page ad in AIC News (eNewsletter)
  • Three-minute speaking opportunity – selection of track (not opening)
  • Choice of sponsoring one of the following:
    • Opening Reception
    • Attendee WiFi (with option to select password)
    • Custom Package (contact us to discuss)

Gold

$7,000 USD
  • One 10’x10’ draped booth (8’ back wall/3’ side rails), including a 6’ skirted table with 2 chairs
  • 2 registrations, plus discounted rates for additional registrations
  • Name and logo on signage at exhibit hall
  • Name and company profile in the program
  • Full-page color ad in final program
  • Half-page color ad in AIC News (eNewsletter)
  • Choice of sponsoring one of the following:
    • Exhibit Hall Coffee Break
    • Exclusive Sponsorship of a Luncheon Session
    • Keynote & Awards Ceremony

Silver

$5,000 USD
  • One 10’x10’ draped booth (8’ back wall/3’ side rails), including a 6’ skirted table with 2 chairs
  • 2 registrations, plus discounted rates for additional registrations
  • Name and logo on signage at exhibit hall
  • Name and company profile in the program
  • Half-page color ad in final program
  • Half-page color ad in AIC News (eNewsletter)
  • Choice of sponsoring one of the following:
    • Happy Hour
    • Non-exclusive Sponsorship of a Luncheon Session
    • Community Partnership (service) Project
    • Business Meeting Breakfast
    • New Attendee Reception
    • Closing Session

Bronze

$3,000 USD
  • One 10’x10’ draped booth (8’ back wall/3’ side rails), including a 6’ skirted table with 2 chairs
  • 2 registrations, plus discounted rates for additional registrations
  • Name and logo on exhibit hall signage
  • Half-page color ad in final program
  • Half-page ad in AIC News (eNewsletter)
  • Name and company profile in the program
  • Choice of sponsoring one of the following opportunities:
    • Small networking event or work session (i.e., Idea Fair)
    • Pre-conference workshops
    • Concurrent session
    • Poster session

Standard

$1,800 USD
  • One 10’x10’ draped booth (8’ back wall/3’ side rails), including a 6’ skirted table with 2 chairs
  • 2 registrations, plus discounted rates for additional registrations
  • Name and profile in the annual meeting program

or

Networking

New

$1,000 USD
  • One registration
  • Name and profile in the annual meeting program

Reserve Booth Online

Reserve a Booth

Contact Us

meetings@culturalheritage.org.

Sponsorship, Advertising, and Exhibiting Kit

Download our prospectus to browse all our sponsorship options!

Download

2027 Exhibit Hall Schedule

Tuesday, May 4
(9:00 am to 6:00 pm)		 Move-in
Wednesday, May 5 &
Thursday, May 6
(9:00 am to 5:00 pm)		  Show Days
Thursday, May 6
(5:30 pm to 10:30 pm)		  Teardown

2026 Exhibitors List

Don't see a vendor listed? Let us know, and we'll reach out! 

View Profiles

Advertising Opportunities

Advertise to reach your target market among our attendees if you can't exhibit with us onsite.

Ad Types

Covers 7.5” x 10” $1,000*
Full Page 7.5’ x 10” $700
1/2 Page 7.5” x 5” $450
Preferred Position *Add $95

Reservation & Materials Deadlines

Reserve Space in Program: March 1 
Send Ad Materials: March 13

Other Marketing Opportunities

We also offer advertising opportunities in our other non-conference-related publications. Download our Advertising Rate Card to learn more.

Download

Sponsorship & Add-On Opportunities

Extend your impact onsite or make sure your brand is represented in Montreal even if you can't exhibit. We recognize sponsors at all levels on our website and in our final program. Custom sponsorships and related in-kind support opportunities are also available and can be tailored to match your interests. Add of these when you reserve your booth online, or email us for custom sponsorship options.

Meeting Translation and Captions

$20K

We’re offering a new service for our international speakers and attendees and anyone who needs live captioning. Show your support for greater understanding!

Opening Reception

$10-30K

We’re bringing the Opening Reception back! This event is included with registration and is a highlight of the meeting. Our attendees will appreciate this support!

Wifi

$10K

Support access to programming and choose a password to highlight your company!

Exhibitor Hall Breaks

$5K (AM) / $3.5K (PM)

Thursday and Friday Breakfast & Coffee breaks are longer and allow for more time browsing the exhibit hall. The afternoon breaks are shorter but also are highly attended!

AIC Member Business Meeting Breakfast

$3.5K

This is the only coffee provided until lunch! All members should attend.

Community Partnership Projects

$3K per project

This sponsorship provides supplies and possibly a meal or refreshments for volunteers working with a local institution to provide free collection care assistance.

Exhibitor Policies

Payment Due Dates

Deposit must accompany exhibit reservation form. Balance of fees must be received by January 31, 2026, or the booth may be released at AIC’s discretion. Full payment must accompany reservations made on or after February 1, 2026.

Tentative Exhibit Hall Schedule

Wednesday, April 29                                          Exhibitor Move-in  10:00 am to 6:00 pm

Thursday, April 30 & Friday, May 1                    Show Days 10:00 am to 5:00 pm

Friday, May 1                                                      Teardown 5:30 pm to 10:30 pm 

Exhibit Cancellation

Written notification of cancellation must be received by AIC via meetings@culturalheritage.org prior to February 28, 2026. Payment will be refunded less the 50% deposit. Unfortunately, we are unable to issue refunds to any exhibitors canceling after this date.

Liability

Neither AIC nor any officer or staff member thereof, will be liable for any personal injury to any and all persons or property caused by the exhibitor, his/her agents, representatives or employees. The exhibitor indemnifies and agrees to hold harmless AIC, its members, officers, directors and employees against any and all liability whatsoever arising from any and all damage to property or personal injury caused by an exhibitor or his/her agents, employees or other persons.

Meeting Cancellation

In the event of meeting cancellation due to pandemic, fire, strikes, government regulations, or other causes beyond AIC’s control, AIC shall not be liable for failure to hold the 54th Annual Meeting and exhibits, and AIC shall work with exhibitors to determine if they would like to have the funds carried over to 2027 or refunded.

Additional Notes

All exhibitors are required to set up their booths in such a way that they do not obstruct the sight lines of neighboring exhibitors. Booth selections will be made by a combination of: 1) the order that this reservation agreement (or online booth registration agreement) and deposit are received by AIC, and 2) the level of 54th Annual Meeting sponsorship.