Exhibiting and Sponsorships

Get your product or service noticed by the leaders of the conservation profession!

Over 85% of attendees are conservators with buying power. Many own and operate private practices while others are leaders in their respective organizations. The conference also attracts many students and emerging professionals in the field. 

All attendees enjoy the opportunity to network with fellow conservators and meet with exhibitors during an opening reception and twice-daily breaks in the exhibit hall. Align your company with your target audience by sponsoring a reception or special session.

Exhibitor Packages

Register Online

Reserve a Booth

Contact Us

meetings@culturalheritage.org.

Platinum 

$10,000 USD +
  • Up to 2 booths (each 10’x10’ draped - 8’ back wall/3’ side rails), including a 6’ skirted table with 2 chairs
  • Up to 4 registrations, plus discounted rates for additional registrations
  • Name and logo on signage at exhibit hall and registration desk
  • Name, company profile, and logo on the annual meeting website
  • Full-page ad in final program and AIC News (eNewsletter)
  • Literature showcase
  • Three-minute speaking opportunity – selection of track (not opening)
  • Choice of sponsoring one of the following:
    • General Session Track
    • Coffee Break or Large (100+ seat) Luncheon
    • Create a Package of Interest

Emerald

$7,000 USD
  • One 10’x10’ draped booth (8’ back wall/3’ side rails), including a 6’ skirted table with 2 chairs
  • 2 registrations, plus discounted rates for additional registrations
  • Name and logo on signage at exhibit hall and registration desk
  • Name, company profile, and logo on the annual meeting website
  • Full-page ad in final program and a half-page ad in AIC News (eNewsletter)
  • Literature showcase
  • Choice of sponsoring one of the following:
    • Specialty or Concurrent Session Track
    • Networking Event
    • Coffee Break or Large (100+ seat) Luncheon

Diamond

$5,000 USD
  • One 10’x10’ draped booth (8’ back wall/3’ side rails), including a 6’ skirted table with 2 chairs
  • 2 registrations, plus discounted rates for additional registrations
  • Name, company profile, and logo on the annual meeting website
  • Full-page ad in final program, and a half-page ad in AIC News (eNewsletter)
  • Literature showcase
  • Choice of sponsoring one of the following opportunities:
    • Closing Mistakes Session or Happy Hour
    • Small (50-60 seat) Luncheon
    • Community Partnership Project

Gold

$3,000 USD
  • One 10’x10’ draped booth (8’ back wall/3’ side rails), including a 6’ skirted table with 2 chairs
  • 2 registrations, plus discounted rates for additional registrations
  • Full-page ad in final program, and a half-page ad in AIC News (eNewsletter)
  • Literature showcase
  • Name, company profile, and logo in the annual meeting webpage
  • Choice of sponsoring one of the following opportunities:
    • Small networking event or work session (i.e., Idea Fair)
    • Pre-conference workshops
    • Tour

Standard

$1,800 USD
  • One 10’x10’ draped booth (8’ back wall/3’ side rails), including a 6’ skirted table with 2 chairs
  • 2 registrations, plus discounted rates for additional registrations
  • Name, profile, and logo in the annual meeting webpage and final program

or

Networking

New

$1,000 USD
  • One registration
  • Name, profile, and logo in the annual meeting webpage and final program

Sponsorship, Advertising, and Exhibiting Kit

Download our prospectus to browse all our sponsorship options!

Download

Exhibit Hall Schedule

Wednesday, April 29
(10:00 am to 6:00 pm)		 Exhibitor Move-in
Thursday, April 30 &
Friday, May 1
(10:00 am to 5:00 pm)		  Show Days
Friday, May 1
(5:30 pm to 10:30 pm)		  Teardown

Note: We are no longer planning an exhibit hall preview reception in favor of longer morning breaks.

Advertising Opportunities

Advertise to reach your target market among our attendees if you can't exhibit with us onsite.

Ad Types

Covers 7.5” x 10” $600*
Full Page 7.5’ x 10” $450
1/2 Page 7.5” x 5” $325
Preferred Position Add $95

Reservation & Materials Deadlines

Annual Meeting Website: January 1st 
Program Book: March 15th

We also offer non-conference advertising in our other publications. For more info, download our Advertising Rate Card.pdf.

Sponsorship & Add-On Opportunities

Option Amount Description

Meeting Translation and Captions

$20,000

We’re offering a new service for our international speakers and attendees, and anyone who needs live captioning. Show your support for greater understanding!

Opening Reception

$10,000-$30,000

We’re bringing the Opening Reception back! This event will be included with registration and is a highlight of the meeting. Our attendees will appreciate this support!

Wi-Fi

$10,000

Support access to programming and choose a password to highlight your company!

Exhibit Hall Breaks

$5,000 (morning); $3,500 (afternoon)

  

Thursday and Friday Breakfast & Coffee breaks are longer and allow for more time browsing the exhibit hall. The afternoon breaks are shorter but also are highly attended!

AIC Member Business Meeting Breakfast

$3,500

This is the only coffee provided until lunch! All members should attend.

Community
Partnership Projects

$3,000 per project

This sponsorship provides supplies and possibly a meal or refreshments for volunteers working with a local institution to provide free collection care assistance.

Exhibitor Policies

Payment Due Dates

Deposit must accompany exhibit reservation form. Balance of fees must be received by January 31, 2026, or the booth may be released at AIC’s discretion. Full payment must accompany reservations made on or after February 1, 2026.

Tentative Exhibit Hall Schedule

Wednesday, April 29                                          Exhibitor Move-in  10:00 am to 6:00 pm

Thursday, April 30 & Friday, May 1                    Show Days 10:00 am to 5:00 pm

Friday, May 1                                                      Teardown 5:30 pm to 10:30 pm 

Exhibit Cancellation

Written notification of cancellation must be received by AIC via meetings@culturalheritage.org prior to February 28, 2026. Payment will be refunded less the 50% deposit. Unfortunately, we are unable to issue refunds to any exhibitors canceling after this date.

Liability

Neither AIC nor any officer or staff member thereof, will be liable for any personal injury to any and all persons or property caused by the exhibitor, his/her agents, representatives or employees. The exhibitor indemnifies and agrees to hold harmless AIC, its members, officers, directors and employees against any and all liability whatsoever arising from any and all damage to property or personal injury caused by an exhibitor or his/her agents, employees or other persons.

Meeting Cancellation

In the event of meeting cancellation due to pandemic, fire, strikes, government regulations, or other causes beyond AIC’s control, AIC shall not be liable for failure to hold the 54th Annual Meeting and exhibits, and AIC shall work with exhibitors to determine if they would like to have the funds carried over to 2027 or refunded.

Additional Notes

All exhibitors are required to set up their booths in such a way that they do not obstruct the sight lines of neighboring exhibitors. Booth selections will be made by a combination of: 1) the order that this reservation agreement (or online booth registration agreement) and deposit are received by AIC, and 2) the level of 54th Annual Meeting sponsorship.