Yes, we hold our annual conference onsite in a particular city each year with a online access option for attendees only. We expect speakers to register (at a reduced rate) and attend the meeting onsite. If there is a reason why you can’t present onsite, please list it in the appropriate place on the form. 

We offer four (4) scholarship/stipend programs that can provide partial funding to a limited number of individuals (roughly 30 of the 200 plus speakers at a typical Annual Meeting). Your request for funding will not impact your abstract selection. 

The four (4) funding categories are:

FAIC/Kress Foundation International Speaker Scholarship - Supports speakers traveling from outside of the US or Canada with up to $1,000 for travel and registration costs. The Kress Foundation directs funds toward individuals supporting preservation of European Art in alignment with their funding priorities (pending funding from the Kress Foundation).

FAIC George Stout Scholarship - Supports student and post graduate AIC members with up to $1,000 for travel and registration costs. Applicants must be current students or graduated after December 15, 2023.

AIC Specialty Group Funding - Some AIC Specialty Groups are able to offer support to a few speakers in their sessions to attend the AIC Annual Meeting. Stipends typically support up to $1,000 toward travel and registration costs.

Tier 3 Nation Presenter Support - AIC will support attendance for no more than one (1) presenter from countries classified as Tier 3 by the World Bank (https://www.consumerinterests.org/world-bank-tiers). Stipend will include registration with one ticketed event, 4 nights at the host hotel (or equivalent), economy air transportation, and airport transfers in Montreal. Participant will be responsible for visa costs, meals, and any additional travel costs.

Additionally, CAC-ACCR members may be eligible for a Conference/Workshop Grant. Applications will have an anticipated deadline of February 2026.

Please let us know if you need financial support and qualify for any of these opportunities by checking one or more of the options below. Given the limited amount of funding available, please only request funding consideration if you will not be receiving funding through your institution or other sources. You can check multiple categories if you qualify for them. 

Please note that scholarships and stipends are considered taxable income by the United States Internal Revenue Service.

AIC is NOT able to provide honorariums or travel support to most Annual Meeting speakers. We do show our gratitude for your contributions to the Annual Meeting by providing a lower speaker registration rate. 

We are dedicated to providing a positive experience for everyone participating in a conference, workshop, or other event, regardless of age, profession, professional experience, race, religion, gender, sexual orientation, gender identity and expression, disability, and physical appearance.  Embracing diversity and promotion of an inclusive environment and accessible opportunities are central to our organizations’ mission and values.

We expect event participants to maintain a cordial tone and respectful attitude during any and all exchanges. Listen with an open mind when others are speaking, be respectful of differing viewpoints and experiences, and if you have a dissenting opinion about a topic under discussion, express it in a polite, non-confrontational, and professional manner. Personal attacks or slurs towards other attendees, organizational staff, host and/or venue staff, or anyone connected to the event or venue will not be tolerated, nor will any form of mistreatment, including abusive, harassing, or threatening language or behavior.

We strive for a culture that openly addresses and works collectively to resolve any behavior that may violate the code of conduct. If you feel secure doing so, you may speak up immediately if something makes you or other attendees uncomfortable. If you feel you have experienced or witnessed behavior that violates this code of conduct,  please report the incident as soon as possible. Reports can be made at the registration desk, onsite to a staff member, or by emailing meetings@culturalheritage.org. At all times, we will protect your confidentiality.

If a participant engages in behavior that violates this code of conduct, we may take any action we deem appropriate, which at minimum will involve warning the offender and explaining to them why their behavior is unacceptable and cannot continue, but may include their expulsion from a session, event, or entire meeting with no refund. AIC members, who have agreed to abide by the organization’s Code of Ethics, may be reported to the Ethics and Standards Committee to determine if their conduct has violated said code.

• Guests are permitted on tours and in receptions as long as they have a ticket under a meeting registration. If a guest wishes to attend any lunches, sessions, or workshops, they must purchase their own registration.
• You may add guests during the registration process, or modify your registration to include them at a later date.
• There is a limit of two guests per full meeting registration without prior approval. All guests at tours and receptions must have purchased a ticket.
• The minimum age to attend a tour or reception is 12 years of age.
• Please do not use the guest function to register multiple meeting attendees under one registration.

• The base onsite registration fee includes name badge, registration materials, general and specialty sessions, opening reception, coffee breaks, and exhibit hall. In addition, access to the recorded sessions will be available until Oct. 31.  The registration fee does not include hotel accommodations, transportation (except to the opening reception), meal functions, tours, or workshops.
• The base virtual registration fee includes access to the live stream and recorded sessions for one person.
• If you are mailing in registration forms, they must be postmarked by the last date in that price range to qualify for special rates. 
• Membership dues must be paid in full for the year of the meeting you are attending to qualify for member rates. If you do not have a current 2026 AIC or CAC membership by the 2026 meeting in Montréal, you will be asked to renew your membership or pay the difference between the member and non-member rate before receiving your registration materials.

• Register early, as space is limited for tours, workshops, and meal functions.
• Ticketed events are only available to individuals who are registered for the overall meeting.
• Daily registrants are entitled to register for ticketed events happening on the same day only; attendees planning to register for sessions or ticketed events scheduled on different days must register for the full meeting.
• We are cashless on site. If you wish to purchase tickets onsite, please bring a credit/debit card or check book.

We practice a non-smoking policy at all meeting sessions and events.

The attire for all annual meetings events is business casual.