Volunteer

Assistant Program Chair

Term: 1 year. After the first year, you will move into the Program Chair position.

Description: The Assistant Program Chair is responsible for assisting the Program Chair with planning the specialty group sessions for the AIC annual meeting. This includes helping draft the call for papers, reviewing submissions, and coordinating logistics.

Requirements:

Include a Statement of interest in the position and a short biography (300 words maximum each).

Contact: EMG Chair Briana Feston-Brunet, FestonBrunetB@si.edu 

Secretary (1 year role)

Term: Three years, with the longest serving member of the Committee serving as chair. The term begins and ends at the annual member business meeting (most often in May). Committee members are elected by the membership of AIC following the election procedures outlined in the bylaws.

Description: Per the AIC Bylaws, the AIC Nominating Committee consists of three members for the purpose of presenting a slate of candidates for the annual election of Directors and Officers and Nominating Committee.

The Committee meets virtually approximately once per month between August and February each year to meet with the board, review nominations, and develop candidate slates. In addition, members are expected to assist with outreach and follow-up with potential candidates. A total of approximately 4 hours per month during the nomination period of August through February can be expected. The Chair might volunteer additional hours to prepare for meetings, draft calls for nominations, etc. The Chair has traditionally presented the election results at the annual business meeting.

Requirements: As specified in AIC’s Bylaws, two Nominating Committee members must be Professional Members, and the third may be either a Member, Professional Member, or Fellow.

Contact for Questions: Tiffani Emg, Deputy Director, temig@culturalheritage.org

Publication Committee - Co-Chair (2 hours/month)

Term: 2 years (1 year as Co-Chair, 1 year as Chair)

Description: The Book and Paper Group Publications Committee Co-Chair works with the Chair to support BPG publications, including the BPG Annual (AIC Annual Meeting postprints) and the BPG Wiki. The BPG PubComm Co-Chair assists the PubComm Chair while learning the operations of the Committee. The term of service is one year, after which the Co-Chair will serve an additional one-year term as Chair, for a two-year total term. The Co-Chair assists Chair in organizing conference calls and in-person meetings at the AIC Annual Meeting, to develop and report on projects, and to address current and future BPG publication related issues; ensures that summary notes from conference calls reflect the deliberation and reasoning behind actions taken by the committee; runs meetings in the absence of the Chair; assists Chair in managing documentation of PubComm decisions, activities, and other relevant information in the PubComm Online Community, and assists the Chair in preparing a report at the Book and Paper Group business meeting and contributes to the AIC Newsletter, AIC Board reports, and IAG annual report at direction of BPG Executive Council.

Requirements: BPG Membership

Contact: Cristina D’Amico, Publication Committee Chair, at bpgpubcomm@gmail.com

Deadline: Accepting applications until the position is filled

Member (3 hr/month)

Term: 2 years with two possible 2-year renewals

Description: The Advisory Committee is responsible for the conception and planning of FAIC's Collaborative Workshops in Photograph Conservation. Examples of their recent project include The Big Picture workshop (2022) and Photomechanical Prints symposium (2023). Committee members provide input, ideas, and advice regarding workshop topics, speakers, and content. Additionally, committee members contribute to special projects as assigned, including acting as the committee liaison for a workshop. Members are expected to commit to monthly calls.

Requirements: Experience with photographic materials. Interest in training and education, public engagement and outreach, or mentorship. Preference may be given to applicants whose geographic locations, employment type, professional background, or experience diversify the current committee demographics. There is no AIC membership requirement. AIC membership is not required.

Contact for Questions: Nikkie Markle at nmarkle@culturalheritage.org (FAIC education manager) or Laura Panadero at L-Panadero@NGA.GOV (CWPC Advisory Committee chair)

Deadline: March 1, 2025 or until filled

Vice Chair (2-4 hours per month)

Term: 4 years; Years 1 and 2 as Vice Chair, and Years 3 and 4 as Chair (4-8 hours per month).

Description: The Communications Committee is composed of 6 subcommittees which maintain standards, provide guidelines, and assists as necessary with AIC and Specialty Group publications, annual meeting postprints, outreach, the wiki, and AIC’s web platforms. The committee looks for partnership opportunities between groups both within and outside the organization to improve content, workflows, and volunteer resources. 

Requirements: AIC membership

Contact for Questions: Questions can be sent to Communications Committee Chair Katherine Kelly at katherineswiftkelly@gmail.com. 

Additional considerations: Prior experience with print, online publishing, wikis, or content management systems helpful, but not required.

Committee leadership meets quarterly and includes the Chair, Vice Chair, liaisons from each of the subcommittees, the Board Liaison, representatives from the AIC staff, and the AIC editors. The Vice Chair assists the Chair as needed in leading meetings, creating minutes and board reports, and sharing documentation with the wider committee. The Vice Chair may participate in the work of any of the subcommittees and assumes the position of Chair at the end of their term. 

Deadline: Open until filled

Postprints Assistant Editor

Member (4-8 hours/month)

Vice Chair (5 hours/month)

Imaging Working Group - Vice Chair to Chair

Term: 3 years: 1-year term that transitions into 2-year term as Chair

Deadline: March 3, or until filled

Description: The AIC Imaging Working Group (IWG) is an international community of conservators, photographers, scientists, and others with the shared interested of conservation imaging. We prioritize communication, connection, and cross-disciplinary collaboration to develop and share resources, projects, and solutions. One major effort has been to develop an Imaging Wiki on the AIC Wiki platform (www.conservation-wiki.com/wiki/Imaging) as a dynamic online resource for the community. The IWG is partnered with the AIC Research and Technical Studies (RATS) Specialty Group and plans annual imaging tracks at the AIC annual meeting.

Vice Chair responsibilities include:

• Attending IWG meetings and Leadership Team meetings (~2hrs/month)
• Supporting IWG Chair and IWG Secretary (~1-2hrs/month)
• Learning/training while providing support to the Chair (~1hr/month)

Requirements: Demonstrated interest in imaging and in networking with other imaging, conservation, and allied professionals. Preference for IWG leadership team to be AIC and RATS members.

Contact for Questions: Chair Jeff Evans at jfevans@princeton.edu 

Program Chair (5 hours/month)

Term: 2 year term

Deadline: March 3 or open until filled

Description: The AIC Imaging Working Group (IWG) is an international community of conservators, photographers, scientists, and others with the shared interested of conservation imaging. We prioritize communication, connection, and cross-disciplinary collaboration to develop and share resources, projects, and solutions. Our major effort has been to develop an Imaging Wiki on the AIC Wiki platform (www.conservation-wiki.com/wiki/Imaging) as a dynamic online resource for the community. The IWG is partnered with the AIC Research and Technical Studies (RATS) Specialty Group.

IWG has planned well-attended sessions at the AIC Annual Meeting for several years. We need your help to keep it going!

Responsibilities include:

• Attending IWG meetings and Leadership Team meetings
• Drafting call for single or joint sessions
• Advertising call for presentations
• Reviewing abstracts and attending meetings as part of the review process
• Meetings with AIC and any joint groups to prepare for conference
• Corresponding with presenters
• Moderating session at AIC Annual Meeting
• Planning IWG social at Annual Meeting

Requirements: Demonstrated interest in imaging and in networking with other imaging, conservation, and allied professionals. AIC membership.

Contact for Questions: Chair Jeff Evans at jfevans@princeton.edu 

Allied Health and Safety Professional (2-4 hours/month)

Term: 2 years, renewable

Deadline: Until filled.

The AIC Health & Safety Network (professional partner with the Museum WG) has a member position open for an Allied Health and Safety Professional.

The Health & Safety Network (H&SN) is a group of conservators and health and safety professionals who study health and safety trends, collaborate on health and safety resources, and educate AIC members and other cultural professionals on best practices for health and safety issues.

Responsibilities

• At-large position providing general support and guidance for H&S matters.
• Monitor the Health & Safety Network Forum, C2CC Forum, and other forums for health and safety queries; liaise with relevant IH/OEHS to answer questions about health and safety concerns.
• Assists in reviewing/editing H&SN articles and wiki content.
• Assists the Respirator Fit Test Coordinator with Fit Tests at the AIC Annual Meetings, either by running the fit test or liaising with AIHA Museum & Cultural Heritage Industry Working Group to find local OEHS professionals to run the fit test in the city where the Annual Meeting is held.
• Provides guidance on Fit Test supplies and equipment restocking and upgrades.
• Attend H&SN Monthly Meetings.
• Becoming a member of the AIHA MCHIWG is strongly encouraged.

Requirements
An Allied H&S Professional member can be from any related field, e.g.: Industrial Hygiene, Occupational Safety, Environmental Management, Occupational Medicine, Fire Protection.

Contact for Questions
Stephanie Black, Chair H&SN, sblack@anchoragemuseum.org, and Amber Carlberg, Past Allied Health and Safety Professional, CarlbergA@si.edu. 

Secretary

Term: 4 years, renewable

Application deadline: June 15

The Health and Safety Network is a group of conservators and health & safety professionals who study health and safety trends, collaborate on health and safety resources, and educate AIC members and other cultural professionals on best practices for health and safety issues.

Our officers actively seek collaborators in our mission to increase the profession's knowledge of safety hazards, control measures, and general health issues. An important part of this work is documentation and record-keeping, handled by the H&SN Secretary.

The Secretary:

• Attends the monthly H&SN meeting via Zoom; takes, edits, and uploads meeting minutes to the AIC Community
• Submits documentation to appropriate electronic records management site (Community Library, Google Docs)
• Organizes and maintains the H&SN Library  
• Answers emails sent to the H&SN email address
• Optional: Develop a project related to Heath & Safety or join an existing project or working group

Requirements: AIC Membership.

Additional considerations: Attendance at the AIC Annual Meeting is not required.

Contact for Questions: H&SN Chair Stephanie Black, sblack@anchoragemuseum.org.

Member (3-4 hours/month)

Term: Two-year terms with an option to serve a second two-year term.

Deadline: March 1, or until filled

Description: The Member Engagement Subcommittee supports both new and existing AIC members to ensure they are acknowledged and made aware of benefits and various opportunities in the organization, with a focus on enhancing member experience. Alongside committee and staff members, you encourage members to take on volunteer roles, provide support to first-time volunteers, recognize the work of volunteers, and promote ongoing member engagement in AIC, including promotion of membership designations. Members serve staggered two-year terms with an option to serve a second two-year term. While most of this subcommittee work is collaborative, the chair's additional duties are to schedule meetings and coordinate agendas.

The group is currently:

• Planning and hosting the Monthly Member Meetup.
• Developing materials and communication strategies to ensure all members feel welcomed and supported.
• Creating a plan to encourage members, particularly new members, to serve in a volunteer capacity for AIC.
• Hosting an ongoing conservation book club.
• Planning ways for members to engage with one another at the annual meeting.

Requirements: AIC membership

Additional considerations: We are seeking to fill a range of career stages and types. If you don’t feel you can make a commitment to serve a full term, we welcome members who would like to work on a small project during unstructured time. Please let the chair know if one of the above items appeals to you.

Contact for Questions: MES chair Rebecca Rushfield at wittert@juno.com or past chair Jen Hunt Johnson at jhuntjoh@nd.edu

Member (2-3 hours/month)

Postprints Editor (5-15 hours/month)

Term: Ongoing

The Objects Specialty Group is seeking an additional team member for the Postprints editorial team. Applicant should excel at time management and organization, have strong writing skills, a love for editing, and a diplomatic communication style with regard to both the nuances of copy editing and enforcement of deadlines. OSG members at all career stages are welcome to apply.

The position is time-intensive, requiring several hours of work per week throughout the year, although this can be done on your own schedule and is weighted more heavily to the months following the annual meeting. There are no set term limits for this position, but a commitment of at least two years is ideal for continuity of the publication.

Areas of Responsibility:

• Correspond with presenters prior to Annual Meeting to communicate author responsibilities, guidelines, resources, and deadlines
• Send and receive drafts, image files, proofs, author license agreement forms (ALAFs) and other correspondence to and from authors and vendors using Dropbox and Gmail
• Update status of each paper using a shared task management platform (currently Trello); update and revise submission dates for missed deadlines and communicate with authors about new deadlines by email             
• Maintain archive of original submissions, individual image files, final published PDFs, and ALAFs for each published article; update files in Dropbox as drafts and additional files are received
• Solicit anonymous peer reviewers for article submissions, ensuring that there are no conflicts of interest; prepare drafts and contact sheets for peer reviewers and respond to reviewers’ questions as they arise
• Read each article for adherence to JAIC Style Guidelines, consistency with other articles in the volume, clarity, logical order of presentation, presence of sufficient illustrations, correct and consistent use of terminology, factual accuracy, support for claims, appropriate use of references, etc. 
• Update OSG Postprints website (WordPress); upload abstracts and full articles (where applicable) to OSG Postprints website when published
• Send manuscripts and image files to copy editing and layout editing vendors (currently Aptara)
• Report to the OSG leadership on several calls during the year and the OSG membership at the Annual Meeting

To express interest or ask questions: Email the editorial team at osgpostprints@gmail.com

Website Coordinator (1-4 hours per month)

Term: At least one year, limit of 4 years

Description: The Website Coordinator plays a crucial role in managing and updating the Photographic Materials Group’s online content. Our current website can be found here. The coordinator works with the PMG Communications Committee and liaises with AIC staff to make the updates.

Requirements: AIC and PMG membership

Deadline: March 1, 2025, or until filled

Contact for Questions: Please email outgoing Website Editor Lisa Duncan at lisaduncan.artconservator@gmail.com with questions or for additional details about the role.

Emerging Conservation Professional Liaison (2 hours/week)

Term: 1 year, with a possibility to renew for a second term.

Deadline: Open until filled

Description: The Textile Specialty Group (TSG) is seeking an emerging conservator to fill the volunteer role of TSG/ECPN Liaison, with a time commitment of around 2 hours per week. TSG officers are looking for someone to take on the following:

• Attend quarterly TSG leadership meetings and provide updates on related ECPN happenings 
• Post about relevant ECPN events on the TSG message board
• Participate in organization of relevant events, such as meet-ups, lab tours, etc. 
• Provide feedback to TSG leadership on how to better serve ECPN members 
• Assist the Program Committee in the implementation of the mentorship program
• Participate in Wiki editing 
• Write updated position description of TSG ECPN liaison role for TSG leadership

There will be additional opportunities for involvement in other TSG initiatives and flexibility on the amount of self-leadership tailored to the candidate. This position is a great opportunity to network with TSG leadership and membership. 

Requirements:

Group membership, current or recent graduate students with some experience within the field are encouraged to apply.

Deadline: Tuesday, September 30, 2025

Contact: If you have any questions or would like to apply, please email a copy of your CV to the ECPN Outreach Officer, Caitlin Green, at ecpn.aic.outreach@gmail.com.