Collaborate, learn, and network with your colleagues both in person and online. Attend our annual meeting, the largest conference in North America for conservation professionals.

Attendee Information

Know Before You Go

Registration Desk Hours

Registration will be located in the Grand Ballroom Foyer. Desk hours are:

  • Monday, May 15   3:00pm – 6:00pm
  • Tuesday, May 16   7:45am – 6:00pm
  • Wednesday, May 17   7:45am – 6:00pm
  • Thursday, May 18   7:45am – 4:30pm
  • Friday, May 19   7:45am – 4:30pm
  • Saturday, May 20   7:45am – 4:30pm

Worth Noting

COVID-19 Information

Please visit our COVID-19 page for more information.

Online Community

Check your email or visit our Online Community to engage with other attendees in the Annual Meeting Community.

Badge Requirements

We require attendees to wear badges for all meeting transportation, sessions, and events both in the hotel and at offsite venues.

Special Rooms

We will have the following rooms set up for breaks:

  • Lactation Room: City Terrace 6
  • Quiet Room: City Terrace 5
  • Breath of Fresh Air Room (sponsored by Sustainability Committee): City Terrace 10


You can buy tickets online at any time throughout the meeting. Visit registration to pick up a purchased ticket to add to your badge. 

Code of Conduct

We have a Code of Conduct in place. You can read it online in our Registration Policies.


Pack for warm/hot weather between 75-88°F, including comfortable shoes for outdoor receptions. However, be sure to bring layers for warmer or cooler conference rooms, and check the weather before packing.

Your Meeting Checklist

  1. Check that your registration is complete and purchase any additional tickets.
    Buy your tickets to the Specialty Group receptions, luncheons, workshops, and tours. Go to the View/Modify My Registration page. You can also buy guest tickets there as well. If you experience issues adding tickets, please email us at
  2. Familiarize yourself with the schedule. See the full program on our Program and Schedule site. If you want to make a personalized schedule, you will need to create a separate login for the site.
  3. Post about the meeting. 
    Submit a post in our dedicated AIC's 2023 Annual Meeting Community or write a blog post about some of the sessions by logging with your regular login. If you share something on social media, use our hashtag.
  4. Plan your visits to the Exhibit Hall.
    The exhibitor list is available online. We are opening the Exhibit Hall with a special reception on Wednesday, May 17, from 6:30-8:30 p.m. The show will remain open from 10:00 a.m. to 5:30 p.m. on Thursday and Friday, May 18 and 19. Learn about the latest in products and services for the conservation field by visiting the Exhibit Hall. Also, be sure to stop by the Health and Safety Network booth. Representatives from the OSHA Onsite Program will be on hand to answer health and safety questions from members and provide them with information about OSHA OnSite services nationwide.
  5. Network with Colleagues.
    Plan to attend one or more of the evening receptions, including the Opening Reception that is included with your registration.
  6. Download our local guide to Jacksonville. Find insider information on transportation, restaurants and shops, and local attractions.

Contact Us!

All staff will be onsite at the meeting from Monday, May 15, through Saturday, May 20. Stopping by the registration desk is the quickest way to reach us with questions, comments, or registration issues. Otherwise, email us at