Volunteer Opportunities

The AIC Conference Proceedings Subcommittee, a division of the AIC Communications Committee, is seeking a Managing Editor for the AIC Annual Meeting General Session Postprints, with the duties of the position to be assumed beginning with the 2022 AIC Annual Meeting in Los Angeles. This is a time-intensive volunteer position, but is pivotal in the continuing production of this publication.  The AIC Annual Meeting General Session Postprints, will debut following the 50th Anniversary meeting in Los Angeles and will contain articles from the general and concurrent general sessions.

If you are interested, please submit a resume and a letter of interest to:

aicpostprints@gmail.com by September 30, 2021.

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Managing Editor

AIC Annual Meeting General Session Postprints Managing Editor (M/E) is a volunteer position, which requires a substantial time commitment (15-20 hours per month) from July-October, while more limited throughout the rest of the calendar year. The Managing Editor will receive substantial support from the AIC Conference Proceedings Subcommittee, a division of the AIC Communications Committee (ComComm) and works in partnership with an Assistant Editor (A/E) to ensure that the AIC Annual Meeting General Session Postprints meets the yearly publication deadline. To fulfill the demands of this job, the Managing Editor must have good interpersonal, communicative, and project management skills, a good command of English grammar, syntax and some editing experience. The Managing Editor works closely with the Assistant Editor and the ComComm Conference Proceedings Subcommittee Chair and participates in all ComComm Postprints Subcommittee activities. The Managing Editor serves a two-year appointment.

Responsibilities:

• Corresponds with the Conference Proceedings Subcommittee Chair, the AIC Program Committee Chair and the A/E about the format of that year's meeting and how it will impact the management of the AIC Annual Meeting General Session Postprints.
• Collaborates with support from the AIC office and the AIC ComComm Postprints Subcommittee with the vendor who will copy edit and design layouts for the AIC Annual Meeting General Session Postprints.
•  Corresponds with the AIC Program Committee Chair and/or AIC Meeting Director to receive the list of presenters and their contact information. Prior to the annual meeting, the M/E corresponds directly with all authors advising them of relevant deadlines and formatting requirements related to submission and provides licensing agreements which each author must sign prior to publication. 
• Corresponds with the Assistant Editor about division of labor, deadlines and process. The labor involved during the review process for AIC Annual Meeting General Session Postprints submissions is divided between the M/E and A/E. 
• Supervises receiving and organizing submissions and licensing agreements from presenters. The M/E submits all licensing agreements to the AIC office for archiving prior to the publishing of the AIC Annual Meeting General Session Postprints. Familiarity with Dropbox or other file sharing program is helpful.
• Supervises the proof-reading process for the AIC Annual Meeting General Session Postprints and assists in the process by reviewing submissions in preparation for the copy editors, and then page proofs after layout that are assigned to the M/E. This includes corresponding directly with assigned authors to get page proofs approved. The M/E manages communication and is the primary contact with the third-party copy editors and designers.  
• Sends the final color PDFs to the AIC ComComm Chair and AIC Office.   
• Supervises management and updating of AIC Annual Meeting General Session Postprints policy, author guidelines, and timelines as needed.
• Prepares financial reports about AIC Annual Meeting General Session Postprints costs for the ComComm Postprints Subcommittee Chair. AIC staff handles contracts and invoicing, but reporting is helpful.
• Sits on the AIC ComComm Conference Proceedings Subcommittee.

The AIC Conference Proceedings Subcommittee, a division of the AIC Communications Committee, is seeking an Assistant Editor for the AIC Annual Meeting General Session Postprints, with the duties of the position to be assumed beginning with the 2022 AIC Annual Meeting in Los Angeles. This is a time-intensive volunteer position, but is pivotal in the continuing production of this publication.  The AIC Annual Meeting General Session Postprints will debut following the 50th Anniversary meeting in Los Angeles and will contain articles from the general and concurrent general sessions.

If you are interested, please submit a resume and a letter of interest to:

aicpostprints@gmail.com by September 30, 2021.

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Assistant Editor 

AIC Annual Meeting General Session Postprints Assistant Editor (A/E) is a volunteer position, which requires a substantial time commitment July through October as manuscripts are collected, and more limited time needed throughout the rest of the calendar year. The Assistant Editor is supported by the AIC Conference Proceedings Subcommittee, a division of the AIC Communications Committee (ComComm), and the Managing Editor (M/E) to ensure that the AIC Annual Meeting General Session Postprints meets its yearly publication deadline. To fulfill the demands of this job, the Assistant Editor must have good interpersonal, communicative, and project management skills, a good command of English grammar, syntax and some editing experience. The AE works primarily with the Managing Editor but also participates in all AIC ComComm Conference Proceedings Subcommittee activities. The Assistant Editor serves a two-year appointment with an option to rotate in as Managing Editor for an additional two-year appointment. 

Responsibilities:

• Corresponds with the Managing Editor about the format of that year's meeting and how it will impact the management of the AIC Annual Meeting General Session Postprints.
• Corresponds with the Managing Editor about division of labor, deadlines, and process. The labor involved during the review process for AIC Annual Meeting General Session Postprints submissions is divided between the M/E and A/E.  
• Supervises receiving and organizing submissions and licensing agreements from presenters and independent authors assigned to the A/E. Familiarity with file sharing programs such as Dropbox are helpful in this role.
• Assists in the proof-reading process for the AIC Annual Meeting General Session Postprints by reviewing submissions in preparation for the copy editors, and then reviewing and sharing page proofs with presenters and independent authors assigned to the A/E. This includes corresponding directly with assigned authors and occasionally with the third-party copy editors and designers. 
•  Assists with management and updating of AIC Annual Meeting General Session Postprints policy and author guidelines as needed.

• Imaging technologies
• Electronic media conservation
• Time-based media and conceptual artwork conservation

Serving as an Associate Editor takes dedication, a drive to enhance our common knowledge, and a willingness to dive into research and push for excellence. The time commitment is typically a few hours per month unless a special issue requires more intensive attention.

Your contribution/role
An Associate Editor is responsible for:

• Reviewing papers, offering feedback, and monitoring the progress of reviewers.
• Managing a specialized peer-reviewing team and finding new reviewers as needed.
• Helping encourage high-quality submissions, at times through special issues.
• Improve our editorial guidelines as needed.
• Participating in two annual conference calls, an in-person business luncheon at AIC’s annual meeting (when in-person meetings resume) and may share expertise at our annual meeting publication pre-session (virtual format for the year 2021).

Board members should meet the following criteria:

• Be (or become) a member of AIC, with preference for members with peer-reviewed designation.
• Have research interests in common with the Aims & Scope of JAIC.
• Desire to be involved with journal activities and drive the publication forward, including willingness to mentor writers.
• Have published in peer-reviewed publications.
• Excellent command of the English language and familiarity with scholarly article structure and style.

Apply

We are currently seeking one member of this working group. Two should be an AIC Fellow or PA. Members serve until their charge has been fulfilled, but not for more than one year. One member is selected by the AIC board to serve as chair.

The Community Guidelines and Conduct Working Group (CGCWG), working with the AIC Communications & Membership Director, will:

• Assess moderation needs across all AIC communities.
• Conduct a review of Codes of Conduct created by other associations.
• Define parameters for the tone and content of posts and interpersonal communication.
• Develop Codes of Conduct for member communication on digital platforms, interaction in professional settings, and interpersonal communications.
• Create procedures for moderation of digital platforms.
• Outline rules of enforcement.

We formed the Community Guidelines and Conduct Working Group of the Membership Committee in the summer of 2020.

Apply