Volunteer Opportunities

The AIC Board is seeking five members to serve on the core group of the new Ethics Core Documents (ECDs) Review Task Force. The core group will consist of five members chosen based on the criteria listed below as well as an additional three representatives: one selected by the Ethics & Standards Committee, one by the Held in Trust Philosophy & Ethics Working Group, and one AIC staff member. The staff member will provide support and guidance, ensure that the project meets goals on an agreed-on timeline, and will consult with legal counsel as necessary.

The ECDs Review Task Force is charged with reviewing and proposing revisions to the AIC Code of Ethics, Guidelines for Practice, and the Commentaries to the Guidelines for Practice. Please see the attached Task Force Charge to learn more about the work of this group.

We are seeking members that represent a range of career stages and specialties, who want to have a real impact on the field, who have identified issues with the existing Code of Ethics, and who are open minded and willing to engage critically with ethical issues.

Examples of issues the Task Force will consider include: 1) the care, treatment, and study of material culture; 2) engagement with community stakeholders, 3) the relationship between collections-holding institutions and colonialism; 4) the education and training of cultural heritage workers; 5) sustainability; and 6) professional conduct. Additional topics such as compensation, conflicts of interest, authorship and publications, solicitations, financial integrity, and methods for fostering ethical institutional culture may also be considered for inclusion in the core documents.

A strong commitment to conservation (in all its aspects) is necessary, but previous AIC volunteer experience is not required. Non-conservators including community stakeholders, scientists, collections care professionals, and other allied professionals are encouraged to apply.

Core Group members will be selected based on the following considerations [criteria].

• Training, education, or experience in the application of ethics to conservation, collections care, and cultural heritage
• Critical engagement with ethical issues surrounding the preservation of cultural heritage and working with stakeholders
• Collaboration with stakeholders often marginalized in cultural heritage work
• Commitment to improving and advancing equity and inclusion in conservation
• Commitment to inclusivity of all conservation and cultural heritage professionals, regardless of personal histories, educational background, work experience, or years of professional experience
• Commitment to anti-racism
• Commitment to including ethical considerations for combating the threats posed by the climate crisis to cultural heritage
• Experience with or understanding of the impacts of climate change on cultural heritage sites or collections
• Experience in social or environmental justice
• Development of new methodologies/approaches to the preservation of cultural heritage
• Experience critiquing terminology in cultural heritage and understanding its importance
• Facilitation or project management experience
• Leadership experience

Please note that candidates need not demonstrate all of the above. Special consideration may be given to individuals from underrepresented groups such as BIPOC, LGBTQIA+, and Differently abled communities. The Board will also consider applicants’ personal backgrounds, characteristics, and lived experiences to ensure that the Core Group is diverse, represents a variety of specializations, and includes individuals from allied professions.

Apply

We still seeking 1-2 members to fill a role in this subcommittee.

**Current activity is creating a series of monthly member meetups for informal networking.**

Volunteers will provide support to new AIC members, to ensure they are acknowledged and made aware of both benefits and various opportunities in the organization, with a focus on enhancing the member experience. Alongside committee and staff members, you will encourage members to take on volunteer leadership roles, provide support to first-time volunteers, recognize the work of volunteers, and promote ongoing member engagement in AIC, including promotion of membership designations.

The Member Engagement Subcommittee will carry out the following responsibilities:

• Create orientation materials to help familiarize new members with AIC and FAIC.
• Collaborate with the Equity & Inclusion Committee and Nominating Committee to promote a diverse AIC membership.
• Develop materials and communication strategies to ensure all members feel welcomed and supported.
• Create a plan to encourage members, particularly new members, to serve in a volunteer capacity for AIC.
• Develop materials and strategies to support volunteer leadership, particularly first-time volunteers.
• Create a plan for volunteer recognition.
• Collaborate with the Nominating Committee to create strategies to encourage participation in volunteer elections.
• Collaborate with the Membership Committee and AIC membership staff to promote membership designations.

The MES is a division of the Membership Committee. The subcommittee members represent, as well as possible at any one time, a variety of specialties, workplaces, and geographic locations, as well as gender and racial diversity.

Members serve staggered two-year terms with an option to serve a second two-year term. The chair serves for one year with an option to renew for a second year.

Since this is an out-of-schedule opening, applications are sent via email.

Apply

Conference Proceedings Subcommittee, 1-2 hours per month

• Launching and producing the new General and Concurrent Session Postprints, particularly to capture sessions at our 50th annual meeting.
• Ensuring we collect and share posters from each annual meeting.
• Coordinating with postprint editors to support consistency across publications.
  
  

Publications Subcommittee, 1 hour per month

• Join working meetings to review peer review and permissions for a variety of AIC publications and platforms
• Help liaise with new Wiki Working Group.
• Reinforce various options to publish and share knowledge.

• Imaging technologies
• Electronic media conservation
• Time-based media and conceptual artwork conservation

Serving as an Associate Editor takes dedication, a drive to enhance our common knowledge, and a willingness to dive into research and push for excellence. The time commitment is typically a few hours per month unless a special issue requires more intensive attention.

Your contribution/role
An Associate Editor is responsible for:

• Reviewing papers, offering feedback, and monitoring the progress of reviewers.
• Managing a specialized peer-reviewing team and finding new reviewers as needed.
• Helping encourage high-quality submissions, at times through special issues.
• Improve our editorial guidelines as needed.
• Participating in two annual conference calls, an in-person business luncheon at AIC’s annual meeting (when in-person meetings resume) and may share expertise at our annual meeting publication pre-session (virtual format for the year 2021).

Board members should meet the following criteria:

• Be (or become) a member of AIC, with preference for members with peer-reviewed designation.
• Have research interests in common with the Aims & Scope of JAIC.
• Desire to be involved with journal activities and drive the publication forward, including willingness to mentor writers.
• Have published in peer-reviewed publications.
• Excellent command of the English language and familiarity with scholarly article structure and style.

Apply

The AIC Conference Proceedings Subcommittee, a division of the AIC Communications Committee, is seeking an Assistant Editor for the AIC Annual Meeting General Session Postprints, with the duties of the position to be assumed beginning with the 2022 AIC Annual Meeting in Los Angeles. This is a time-intensive volunteer position, but is pivotal in the continuing production of this publication.  The AIC Annual Meeting General Session Postprints will debut following the 50th Anniversary meeting in Los Angeles and will contain articles from the general and concurrent general sessions.

Time commitment is about 1-3 hours per week during busy times, much less during quiet times. Group applicants welcome!

If you are interested, please submit a resume and a letter of interest to:

aicpostprints@gmail.com 

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Assistant Editor 

AIC Annual Meeting General Session Postprints Assistant Editor (A/E) is a volunteer position, which requires a substantial time commitment July through October as manuscripts are collected, and more limited time needed throughout the rest of the calendar year. The Assistant Editor is supported by the AIC Conference Proceedings Subcommittee, a division of the AIC Communications Committee (ComComm), and the Managing Editor (M/E) to ensure that the AIC Annual Meeting General Session Postprints meets its yearly publication deadline. To fulfill the demands of this job, the Assistant Editor must have good interpersonal, communicative, and project management skills, a good command of English grammar, syntax and some editing experience. The AE works primarily with the Managing Editor but also participates in all AIC ComComm Conference Proceedings Subcommittee activities. The Assistant Editor serves a two-year appointment with an option to rotate in as Managing Editor for an additional two-year appointment. 

Responsibilities:

• Corresponds with the Managing Editor about the format of that year's meeting and how it will impact the management of the AIC Annual Meeting General Session Postprints.
• Corresponds with the Managing Editor about division of labor, deadlines, and process. The labor involved during the review process for AIC Annual Meeting General Session Postprints submissions is divided between the M/E and A/E.  
• Supervises receiving and organizing submissions and licensing agreements from presenters and independent authors assigned to the A/E. Familiarity with file sharing programs such as Dropbox are helpful in this role.
• Assists in the proof-reading process for the AIC Annual Meeting General Session Postprints by reviewing submissions in preparation for the copy editors, and then reviewing and sharing page proofs with presenters and independent authors assigned to the A/E. This includes corresponding directly with assigned authors and occasionally with the third-party copy editors and designers. 
•  Assists with management and updating of AIC Annual Meeting General Session Postprints policy and author guidelines as needed.