Collaborate, learn, and network with your colleagues both in person and online. Attend our annual meeting, the largest conference in North America for conservation professionals.

Exhibitor Policies

Payment Due Dates

Deposit must accompany exhibit reservation form. Balance of fees must be received by February 16th of the conference year or the booth may be released at our discretion. Full payment must accompany reservations made after February 16th.

Exhibit Cancellation

Written notification of cancellation must be received by us prior to March 9th of the conference year. Payment will be refunded less 50% deposit. Unfortunately we are unable to issue refunds to any exhibitors canceling after this date. 


Neither AIC nor any officer or staff member thereof will be liable for any personal injury to any and all persons or property caused by the exhibitor, his/her agents, representatives or employees. The exhibitor indemnifies and agrees to hold harmless AIC, its members, officers, directors, and employees against any and all liability whatsoever arising from any and all damage to property or personal injury caused by an exhibitor or his/her agents, employees or other persons.

Meeting Cancellation

In the event of meeting cancellation due to pandemic, fire, strikes, government regulations or other causes beyond AIC’s control, AIC shall not be liable for failure to hold the Annual Meeting and exhibits, and AIC shall work with exhibitors to determine if they would like to have the funds carried over to the following year or refunded.


All exhibitors are required to set their booths in such a way that they do not obstruct the sight lines of neighboring exhibitors. Booth selections will be made by a combination of: the order that reservation agreement and deposit are received by us and level of sponsorship.

3rd Party Contact "Vendors"

We do not contract with 3rd parties to sell its attendee or member data. Any company approaching an exhibitor with a prospective "Conservation Professionals Database" is fraudulent. For additional marketing opportunities to our members and attendees, please always contact us at

Exhibit Hall Schedule                    

 Exhibitor Move-in:  Tues. May 21, 2024  10:00 am to 5:00 pm
 Exhibitor Reception:  Tues. May 21, 2024  6:00 pm to 7:30 pm
 Show:  Wed. May 22 to Thurs. May 23  10:00 am to 5:30 pm
 Teardown:  Thursday, May 23, 2024  5:30 pm to 10:30 pm